Systems-First Virtual Assistant
High-Level
Executive
Support
Powered by
Custom
Systems
Precision administrative support and custom-built automation to help founders and executives scale their impact, not their task list.
About
Meet Mohammed Majidi
I'm Mohammed Majidi, a Systems-First Virtual Assistant. I specialize in bridging the gap between high-level administration and technical efficiency. By building custom tools, automated workflows, and precision-engineered processes, I don't just manage your workload — I fundamentally optimize it.
With a background in technical systems, I provide a unique advantage: the ability to streamline complex inboxes, manage multi-time-zone schedules, and develop ready-to-use digital infrastructure that eliminates repetitive overhead automatically.
My goal is simple: to make your operations so smooth they feel invisible, allowing you to focus entirely on your vision while I handle the execution.
$ whoami
mohammed-majidi
$ cat role.txt
Systems-First Virtual Assistant
$ ls skills/
workflow-architecture/ automation-engines/ api-integrations/ sop-development/ data-synthesis/
$ cat mission.txt
Bridging high-level administration with technical efficiency.
$ uptime
5+ years of remote executive support across 5+ countries
Services
What I Build & Manage
A dual approach combining hands-on executive support with custom-built automation systems.
Strategic Systems & Automation
Workflow Architecture
Re-engineering daily operations for speed and clarity. Mapping bottlenecks, eliminating redundancies, and building streamlined processes.
Bespoke Digital Tools
Custom internal apps and interactive dashboards tailored to your exact operational needs.
Hyper-Automation Systems
Trigger-based multi-platform API integrations that connect your tools and automate repetitive tasks end-to-end.
Executive-Level Support
Strategic Inbox & Calendar
Strategic Inbox & Calendar
- Zero-based inbox management
- Meeting prioritization
- Executive briefings
Operational Coordination
Operational Coordination
- Team/client sync
- Project velocity monitoring
- Cross-functional liaison
Market & Business Intelligence
Market & Business Intelligence
- Detailed market analysis
- Competitor profiling
- Data synthesis
Systems Documentation
Systems Documentation
- SOP development
- Workflow mapping
- Knowledge base creation
Process
How I Work
A proven four-step methodology that transforms chaotic operations into well-oiled systems.
Discovery & Audit
Deep-dive into your current workflows, tools, and bottlenecks. I map every process to identify quick wins and long-term optimizations.
Blueprint & Design
Architect a tailored operations blueprint with automated workflows, custom tooling specs, and clear deliverables.
Build & Integrate
Deploy automation systems, configure integrations, and set up the infrastructure that powers your operations.
Optimize & Scale
Continuously monitor, refine, and scale systems as your business grows. Every process gets faster over time.
Case Studies
Results That Speak
Real challenges, engineered solutions, and measurable outcomes.
E-Commerce Founder: Inbox Zero System
Challenge
A fast-scaling D2C founder was drowning in 200+ daily emails across 3 inboxes, missing key supplier communications and investor follow-ups.
Solution
Built a zero-based inbox management system with automated tagging, priority filtering, and daily executive briefing summaries. Integrated with calendar for meeting prep automation.
Result
Reduced inbox processing time by 85% and eliminated missed follow-ups entirely. Founder reclaimed 12+ hours per week.
SaaS Startup: Operations Automation
Challenge
A 15-person SaaS startup had no documented processes. Onboarding, client reporting, and internal updates were manual and inconsistent.
Solution
Developed comprehensive SOPs, built automated onboarding workflows using multi-platform API integrations, and created real-time project dashboards.
Result
Client onboarding time dropped from 2 weeks to 3 days. Team adopted standardized processes, reducing errors by 90%.
Consulting Firm: Multi-Timezone Scheduling
Challenge
A global consulting firm with clients across 8 time zones struggled with scheduling conflicts, double-bookings, and timezone conversion errors.
Solution
Engineered an intelligent scheduling system with timezone-aware booking, buffer time management, and automated conflict resolution with priority-based rescheduling.
Result
Scheduling conflicts dropped to near-zero. Client satisfaction scores improved by 35% due to reliable meeting logistics.
Contact
Let's Connect
Ready to transform your operations? Reach out and let me build something great for your business.
Phone
+212 6 52 50 86 38Location
Remote - Global Support
Available for consultations via Calendly